In its continued commitment to the University’s digital transformation agenda, the Human Resource Management Directorate (HRMD) has commenced complete automation of annual leave processes for members of staff of the University.
Beginning with the 2025/2026 academic session, this transition will be implemented through the newly introduced Automated Leave Processing System, designed to streamline applications and approvals as well as support proper record-keeping digitally.
Step By Step Procedure For Leave Application
- Members of staff must engage in a consultative process within their respective Departments, Faculties, or Units before accessing the application link, to ensure synergies on their departmental leave rosters by taking these steps:
- Meet with their Heads of Departments/Units and the Relieving Officer to confirm the start and end dates of their proposed leave for the session (2025/2026), and to ensure that the departmental operations will not disrupted.
- Agree on specific leave dates with their Head of Department and/or Relieving Officer to ensure that departmental operations are not disrupted.
B. Complete the official online form via https://forms.gle/tPjCDEuZkTa37a7U9
Staff members must enter their staff numbers and departmental email addresses correctly.
Please note that:
- Upon submission, staff members will receive immediate automated email acknowledging receipt of applications.
- AFTER the Head of Department/Unit has given internal clearance on the proposed dates, only one (1) online application will be accepted. The digital system is for the official recording and formal approval of these agreed dates.
- The Head of Department will access a secured digital approval portal to CONFIRM the request -based on prior agreement.If Approved: The staff member will receive a formal confirmation email.
- If Rejected: The staff member will receive an email with instructions on how to resolve the issue.
C. HRMD: Responsible for the final generation of official leave letters which will be sent to the departmental email address approximately one month (30 days) prior to their approved start date.
Please note that:
- Staff Members are responsible for the accuracy of data entered (especially unilag email addresses) and ensuring the dates align with the unit’s operational needs.
- Heads of Department are responsible for reviewing the “Unit Approval Portal” promptly. HODs will receive a Consolidated Summary Receipt via the departmental email address once all staff actions in their unit are completed.
Also:
- Use official University emails only for all correspondence.
- Support: For technical issues regarding the form or portal access, please contact the HRMD Digital Unit via eds.hrmd@unilag.edu.ng.
